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ROYAL CANYON PROPERTY OWNERS ASSOCIATION

REGULAR BOARD OF DIRECTORS MEETING MINUTES

DATE: MONDAY, JULY 25, 2011

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  1. Call to Order

    Leanne Reynolds called to order the regular meeting of the RCPOA Board of Directors at 7:08 PM on Monday, July 25th, 2010 at at the home of RCPOA Vice President Mike Myers.

  2. Roll Call

    Zareh Amirian conducted a roll call.

    The following Directors were present:
    John Wolff, Zareh Amirian, Richard Lee, Bea Wojtyla, Leanne Reynolds, Lyn Foster, Mike Myers, Nick Friesen, Armine Hacopian, Stephanie Schus, Todd Yvega.
    Absent Directors:
    Carol Merry (excused), Jim Eddy.
  3. Approval of Minutes From Last Meeting

    Armine Hacopian moved to approve the minutes of the May 9th Board Meeting as submitted.  The minutes were approved as submitted with Bea Wojtyla abstaining due to not receiving the minutes by mail.

  4. Open Issues
    1. Treasurer’s Report

      The Treasurer’s Report was given by Richard Lee. Richard Lee noted that the RCPOA accounts decreased by $460.50 in the last quarter.  Richard Lee also discussed a notice of approval @ 1304 Carmen Dr.  Membership stands at 180 current members.  A brief discussion occurred regarding a membership drive in the newsletter with no decision being reached at this time.

    2. Picnic Report

      The Picnic Report was given by Bea Wojtyla.  Bea Wojtyla recapped that there were no raffle tickets sold and that despite the cloudy weather 75 people attended (up from 2010).  She also suggested that new street signs be designed and procured for next year and that ONLY Board members (i.e., no spouses) handle the check-in process.  Richard Lee commented on the location of the tables being appropriate for the event.  Todd Yvega suggested that a pre-picnic to-do list be compiled in order to better organize necessary tasks.

    3. Summer Social Report

      The Summer Social Report was presented by Carol Merry via Leanne Reynolds.  Leanne Reynolds stated that the caterer price was up $2 from last year.  The suggestion was to raise the price up to $25 and a Board member also suggested that the price be $30 for non-member including a pro-rated membership for the remainder of the 2011 calendar year.  Discussion took place regarding the menu, bartenders, and set-up of the party.  Zareh Amirian moved that the member price be $25 including 2 drink tickets and that the non-member price be $30 (with the inclusion of the pro-rated membership); 1 bartender be present, plus a volunteer bartender; and that drink prices be increased by $1.  Stephanie Schus seconded the motion and the motion was approved by unanimous consent.  Carol Merry is to email/call board members for the procurement of cups, napkins, etc. for the bars.

      John Wolff discussed making new name tags and will be making new name tags for Todd Yvega, Armine Hacopian, Stephanie Schus, and Mike Myers (with the designation of Vice President).

    4. Web Site Report

      Todd Yvega gave the Web Site Report.  He discussed the Content Management System and there were suggestions that there be a copy editor prior to anything being posted on the site.  There was also discussion regarding picture posting and whether the site should have an open comment system for recommendations.  Discussion regarding the recommendation system included a suggestion that any person leaving a recommendation must include their name (i.e. first name, last initial) and contact info (no anonymous postings).  The Board agreed that any recommendation postings should be from first-hand experience of the service.

    5. Neighborhood Watch

      Leanne Reynolds recapped the Neighborhood Watch event and Lyn Foster discussed her upcoming event at her home.

    6. Interest Groups Report

      Stephanie Schus gave the Interest Groups Report.  She discussed the Area Yard Sale event occurring on October 15th per organizer Dan Cabrera.

      She detailed the membership numbers of the Interest Groups already organized as of the date of the meeting.
      Gardening Group: 20, Book Discussion: 15.
      She also detailed the numbers of persons interested in the following groups which will be officially organized in the fall.
      Bridge Group: 9, Historical Issues: 15, Cooking Group: 8, Film Discussion: 7.
    7. Newsletter Report

      The Newsletter Report was given by Lyn Foster.  August 15th will be the content deadline, August 20th mailed, and September 8th will be the deadline to RSVP for the Summer Social.

    8. Neighborhood Issues & Projects

      The Neighborhood Issues & Projects item was tabled by Leanne Reynolds until the next meeting.

    9. Membership Committee Report

      The Membership Committee Report was tabled by Leanne Reynolds until the next meeting.

    10. Next Meeting

      The next meeting will take place on Monday October 10, 2011 @ 7:00 PM at the home of Leanne Reynolds.

  5. New Business
    1. A suggestion was made for more frequent meetings of the RCPOA Board.  Leanne Reynolds indicated that she would put the item on the agenda for the next meeting.

  6. Adjournment

    Leanne Reynolds adjourned the meeting at 9:22 PM.


Minutes submitted by:  Zareh Amirian, Secretary


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