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ROYAL CANYON PROPERTY OWNERS ASSOCIATION

REGULAR BOARD OF DIRECTORS MEETING MINUTES

MONDAY, DECEMBER 8, 2014

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Table of Contents

  1. Call to Order
  2. Roll Call
  3. Approval of Minutes From the Previous Regular Board Meeting
  4. Open Issues
    1. Treasurer’s Report
    2. Recap of Neighborhood Yard/Garage Sale
    3. Annual Member Meeting Planning
    4. 2015 Membership Drive
    5. Newsletter Report
    6. Interest Groups Report
    7. Web Site Report
    8. Neighborhood Watch
    9. By-Law Revision Committee Report
    10. Nominating Committee Report
  5. New Business
    1. Next Regular Board Meeting
    2. Inventory of RCPOA Assets
    3. Mailbox Items
    4. Glendale Community College Planetarium Tour
  6. Adjournment

  1. Call to Order

    President Leanne Reynolds called to order the regular meeting of the RCPOA Board of Directors at 7:07 PM on Monday, December 8 at the home of Director Armine Perian.

  2. Roll Call
    Directors present
    Lyn Foster, Cheryl Frees-Yvega, Armine Hacopian, Bruce Hinckley, Richard Lee, Wendy Myers, Armine Perian, Leanne Reynolds, Stephanie Schus, Beth Volpe, John Wolff, Todd Yvega.
    Directors absent
    Barbara Mastro.
    Note taker
    Armine Perian.
  3. Approval of Minutes From the Previous Regular Board Meeting

    Approval of the minutes from the October 13 Board meeting has been tabled until the next regular Board meeting due to missing content to be supplied by By-Laws Committee Chair Barbara Mastro.

  4. Open Issues
    1. Treasurer’s Report

      Treasurer Richard Lee presented.

      • Refer to attached financial report.
      • Membership = 258.
      • Neighborhood Yard/Garage Sale financial summary – Refer to attached report.
      • Update to 2014 budget – Refer to attached budget.  $1500 over budget.
      • Roughly broke even on most of events.
      • March meeting – to review estimated budget.  Board members requested to submit anticipated expenses to Richard prior March meeting.
      • Financial report approved unanimously.
    2. Recap of Neighborhood Yard/Garage Sale

      Neighborhood Yard/Garage Sale Committee member Stephanie Schus presented.

      • Successful event.
      • Refer to attached Yard Sale survey results.
      • Suggestion of additional advanced publicity, such as listing in Calendar of the Glendale News Press.
    3. Annual Member Meeting Planning

      Social Committee Chair Cheryl Frees-Yvega presented.

      • Candidates Forum for 2 Glendale City Council seats.
      • Suggest to keep at $30/person.
      • Market as “admission fee is $30” and board will not pay for candidates.
      • Cheryl and Armine Hacopian will Co-Chair the Social Committee.
      • Location – Oakmont Country Club.  February 7.
      • Decision for MC and moderator.  John Wolff to form committee for selection and moderating.  John to reach out to Armine Hacopian.
    4. 2015 Membership Drive

      Membership Committee Chair Wendy Myers presented.

      • Wendy suggested to send a separate letter for membership in addition to Newsletter.
      • Keep dues at $20.
      • Plan to send out membership letter before Newsletter (between Xmas & New Year).
      • Newsletter to be delivered approximately 1/5/15.
      • Todd Yvega volunteered to help with the letter.
    5. Newsletter Report

      Newsletter Committee Chair Lyn Foster presented.

      • Lyn passed around a preview of the upcoming newsletter featuring a new name and a redesigned masthead.  Unanimously approved.
      • Place envelopes and inserts with newsletter for membership application and renewal.
      • Lyn requested that anyone having photos of the Neighborhood Yard/Garage Sale photos send them to her for possible use in the newsletter.
      • Stephanie Schus to provide an article summarizing the coyote/wildlife program held on 10/14/14 (RCPOA’s first single topic program).
      • The new Neighborhood Watch Committee Chair Greg Andrews is to have space in the newsletter to report Neighborhood Watch status.
    6. Interest Groups Report

      Interest Groups Committee Chair Stephanie Schus presented.

      • Current groups all continue to meet regularly.
      • New group proposed by a resident – Hiking.  13 residents indicated interest.
      • Suggestion for photography group by another resident will be pursued by Stephanie.  Cheryl noted that a member(s) of this group might then photograph RCPOA events.
    7. Web Site Report

      Webmaster Todd Yvega presented.

      • Raffi Saroyan has offered to help with the website.
      • Routine Maintenance.
    8. Neighborhood Watch

      President Leanne Reynolds presented.

      • Greg Andrews officially on-board as Neighborhood Watch Committee Chair.
      • Goal: Organize in Q1 meeting with homeowners and police force.
      • Need a Neighborhood Watch Captain on Greenbriar Road.
    9. By-Law Revision Committee Report

      By-Law Revision Committee member Stephanie Schus presented.

      • Approved 2 proposed revised by-laws at our last Board meeting for presentation at the Annual Meeting.  Not yet approved is a revision to the quorum requirement.
      • Refer to attached report.
      • To help achieve a quorum at annual meetings John Wolff motioned to produce a proxy notice to be mailed to all existing members to solicit vote for by-law changes and any new business before the annual meeting.  Include return envelope with separate mailing.
      • Open for discussion:
        • Would have to do this every year moving forward.
        • Seconded by Cheryl Frees-Yvega.  5 in favor, 6 opposed, 1 abstention.  Motion not carried.
      • Motion by Armine Hacopian to add language to the membership application stating that in lieu of opting out absent members at the annual meeting are granting officers (President & Secretary) proxy voting rights.
        • Second by Leanne Reynolds with option of legal authority refinement.  9 in favor, 3 opposed.  Motion carried.
    10. Nominating Committee Report

      Nominating Committee Chair John Wolff presented.

      • Six directors’ terms will expire at the annual meeting.  They are Cheryl Frees-Yvega, Armine Hacopian, Richard Lee, Wendy Myers, Stephanie Schus, and Beth Volpe.  Stephanie Schus has chosen not to run for re-election.  All others indicated that they wish to serve for another term on the Board.
      • Board to appoint 2 current Board members to serve on the Nominating Committee.
      • The 2015 Nominating Committee will consist of three past Presidents: Mary Ann Prelock, Dan Cabrera, John Wolff; and two current Board members: Armine Hacopian, Todd Yvega.
  5. New Business
    1. Next Regular Board Meeting

      Armine Hacopian will host the March 9 Board meeting.

    2. Inventory of RCPOA Assets

      Each Board member is to submit to Treasurer Richard Lee an inventory of RCPOA assets in their possession prior to the March Board meeting.

    3. Mailbox Items

      Treasurer Richard Lee presented.

      • Glendale College Foundation requesting contribution.  Historically the RCPOA’s policy has been not to contribute to other non-profit organizations.  Richard will not respond to letter.
      • Letter from a neighbor not in the association regarding an illegal day care center on 1829 Los Flores.  Recommend for author to forward concern to City of Glendale.
    4. Glendale Community College Planetarium Tour

      Armine Hacopian suggests to have a 2015 Board meeting at GCC and tour the planetarium.

  6. Adjournment

    President Reynolds adjourned the meeting at 9:30 PM.


Respectfully submitted,

Armine Perian, Secretary  (ed. SS, TY)


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