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ROYAL CANYON PROPERTY OWNERS ASSOCIATION

REGULAR BOARD OF DIRECTORS MEETING MINUTES

MONDAY, MARCH 9, 2015

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Table of Contents

  1. Call to Order
  2. Roll Call
  3. Approval of Minutes From the Previous Regular Board Meeting
  4. Open Issues
    1. Nominating Committee Report
    2. Treasurer’s Report
      1. Financial Results
      2. Certificate of Deposit
      3. Inventory of RCPOA Assets
    3. Recognition of Outgoing President
    4. Changes in Committee Chairmanship
    5. 2015 Calendar of Events
    6. Recap of Annual Member Business Meeting
    7. Membership Committee Report
    8. Interest Groups Report
    9. Newsletter Report
  5. New Business
    1. Proposed Armenian-American Museum and Cultural Center
    2. New Neighborhood Watch Chair
    3. Glendale Police Foundation
    4. Recognition of Outgoing Secretary
  6. Adjournment

  1. Call to Order

    Director John Wolff called to order the regular meeting of the RCPOA Board of Directors, held at his home, at approximately 7:00 PM on Monday, March 9.

  2. Roll Call
    Directors present
    Lyn Foster, Cheryl Frees-Yvega, Bruce Hinckley, Barbara Mastro, Wendy Myers, Tina Parsegian, Armine Perian, Leanne Reynolds, John Wolff, Todd Yvega.
    Directors absent
    Armine Hacopian, Richard Lee, Beth Volpe.
  3. Approval of Minutes From the Previous Regular Board Meeting

    Motion put forward to approve the minutes of the October 13 and December 8 regular Board meetings.  Motion Seconded and carried unanimously.

  4. Open Issues
    1. Nominating Committee Report

      Nominating Committee Chair John Wolff presented.

      • John explained the duties of the Nominating Committee and that as specified in the By-laws the Committee consists of three past Presidents and two current Directors.
      • The Committee’s recommendation for the lineup of Officers for 2015:
        • President – Cheryl Frees-Yvega
        • Vice President – Wendy Myers
        • Secretary – Todd Yvega
        • Treasurer – Richard Lee
      • Motion put forward to elect the Officers per the Committee’s recommendation for a one year term effective immediately and expiring at the March, 2016 Board meeting.  Seconded and carried unanimously.
      • John issued name badges to the new Directors.
    2. Treasurer’s Report

      Director Bruce Hinckley presented on behalf of Treasurer Richard Lee, who was attending the Glendale Homeowners Coordinating Council meeting as the RCPOA’s representative.

      1. Financial Results
        • Four reports were circulated to the Board.  These include:
          • Treasurer’s Report of Financial Results for the years ended December 31 2013 & 2014 (attached)
          • Treasurer’s Report of Financial Results for the period January 1 through March 9, 2015 (attached)
          • Financial Results of Annual Member Meetings 2004 through 2015 (attached)
          • RCPOA Budget for 2015 (attached)
        • Bruce called especial attention to:
          • The almost 50% increase in 2014 income compared to 2013 (from ~$5,000 to ~$7,500).  This is mostly a result of increased membership thanks to the efforts of Vice President and Membership Chair Wendy Myers.
          • The 2015 Annual Member Business Meeting was the most profitable in the report (which included the years 2004 through 2015).  All but two of the prior years showed a loss, and this year’s profit surpassed the next most profitable year by 80%.
        • Bruce Hinckley motioned to approve the 2015 Budget.  Seconded by Todd Yvega.  Motion carried unanimously.
      2. Certificate of Deposit
        • The C.D. matures on 03-15 in the amount of ~$13,750.
        • Bruce read statistics supplied by the Treasurer regarding the current low interest rates for the various terms if the funds in the C.D. are rolled over to a new C.D., which reportedly will happen automatically unless the Treasurer directs Wells Fargo to prevent it by end of business on Friday, March 13.
        • The Treasurer recommends investing $16,000 in a C.D. or similar instrument, leaving roughly $5,000 liquid in the checking account.
        • Although interest rates are so low, the penalty for early withdrawal is only three month’s interest.  So the Treasurer sees no risk in tying up the funds for a longest available term, thus getting the best interest rate.
        • Discussion followed:
          • Cheryl Frees-Yvega, Barbara Mastro and John Wolff indicated that higher rates are available at Credit Unions.  Cheryl and Barbara to investigate.
          • It was also reported that Chase Bank has a current marketing campaign offering a higher-than-usual rate.
          • It was agreed that anyone who shops around for higher rates will notify the Treasurer on or before Friday, March 13.
          • The Board settled on the end of March as a target for reinvesting the funds.  However, by Friday, March 13 the Treasurer should direct Wells Fargo to prevent the funds from the maturing C.D. from automatically rolling over to a new one, thus leaving the funds liquid in the checking account until he decides how to invest.
        • Motion by Bruce Hinckley: “Richard Lee is authorized to reinvest RCPOA Funds with a Federally insured institution (bank or credit union) C.D. or money market account up to $16,000 for as long as 60 months following the maturity of $13,750 on March 15, 2015.”  Seconded by John Wolff.  Motion carried unanimously.
      3. Inventory of RCPOA Assets
        • Bruce circulated hard copies of the inventory list asking that Board members report any items they may have at their homes that don’t already appear on the list.
    3. Recognition of Outgoing President
      • Nominating Committee Chair John Wolff presented Leanne Reynolds with a plaque expressing appreciation for Leanne’s four years of service as President.
      • The new President Cheryl Frees-Yvega complimented the outgoing President, Leanne Reynolds, pointing out the many improvements that occurred during her Presidency.
    4. Changes in Committee Chairmanship

      President Cheryl Frees-Yvega presented.

      • Leanne Reynolds will Chair the Social Committee.
      • Armine Hacopian and Tina Parsegian will Co-chair the Annual Summer Picnic Committee.
    5. 2015 Calendar of Events

      President Cheryl Frees-Yvega presented.

      • See attached Calendar of Events.
      • The dates were already determined prior to the meeting.
      • Board members volunteered to host the 2015 Board meetings as follows:
        • May 5 – Lyn Foster
        • July 13 – Bruce Hinckley
        • Oct 12 – Leanne Reynolds
        • Dec 7 – Tina Parsegian
      • Cheryl pointed out that Yard sale participation was low in 2014 and suggested that perhaps we should host the sale every other year to give people more time to accumulate clutter.  The Board agreed tentatively to not schedule a Yard/Garage sale this year.
      • Bruce Hinckley suggested sending an email blast to new members in advance of member events such as the Picnic and the Summer Social so they can experience the benefits of membership and be more inclined to renew next year.
    6. Recap of Annual Member Business Meeting

      President Cheryl Frees-Yvega presented.

      • Cheryl explained the problem caused by people who interrupt the business meeting because they arrive late wishing only to watch the candidates forum.  Since the Directors are attending the meeting there is no-one to watch the door and collect the entrance fee from latecomers.  During the President’s address Leanne attempted to introduce a Director to the assembled members only to find that said director was out in the hall dealing with a latecomer.
      • Suggestion to seek a volunteer to man the door once the business meeting starts.
    7. Membership Committee Report

      Vice President and Membership Committee Chair Wendy Myers presented.

      • Wendy said she is “soon to be street walking again.”
      • End of March Constant Contact blast email.
      • Wendy’s goal is to surpass last year’s membership count.
      • Discussion of welcoming materials and houses with unknown occupancy.
    8. Interest Groups Report

      Director Bruce Hinckley presented.

      • New hiking group: The group leader Byron Hibdon is planning occasional weekday and evening hikes, as requested by some members.
      • Bruce suggested an ongoing “Interest Group Corner” in the newsletter.
    9. Newsletter Report

      Newsletter Committee Chair Lyn Foster presented.

      • Subjects for the next issue:
        • Recap of Annual Member Business Meeting and the candidates forum.
        • Publicize the upcoming Summer Picnic and National Night Out event.
        • Update on Interest Groups.
        • Possible article about Greg Andrews chairing the Neighborhood Watch Committee.
      • There will be an insert to further promote the aforementioned events, and it will include a a membership application.
      • May 14 is the deadline to submit material.
  5. New Business
    1. Proposed Armenian-American Museum and Cultural Center

      Leanne Reynolds presented.

      The Armenian Genocide Centennial Committee Western USA is exploring the feasibility of building an Armenian museum and cultural center as well as a memorial monument to the Armenian Genocide on the parking lot next to the Glendale Civic Auditorium at the northwest intersection of Verdugo Road and Mountain Street.  They entered into an exclusive negotiation agreement with the city.  The agreement stipulates that the roughly 200 parking spaces must be replaced which reportedly will be achieved with underground parking below the museum.  It further stipulates that the committee must develop a community outreach plan.  Presumably as part of said community outreach, a representative for the committee has contacted Leanne and asked to present to the RCPOA Board of Directors or Officers.

      The Board decided that this topic warrants more time than can be allotted during a regular board meeting, so we plan to schedule a special Board meeting specifically for this.

      Our plan:

      1. Leanne Reynolds will contact Greg Andrews to see if we can get the Dads’ Club the week of 4/13.  A possible backup is the conference room in Tina Parsegian’s office on North Brand Boulevard, which could hold up to 20 people, but we may need more space than that.
      2. Board members to submit questions to Cheryl Frees-Yvega, who will contact the representative(s) and coordinate with them to make sure we have the correct people from their organization there to answer our questions.
      3. Once location and date is set, we will notify the RCPOA Board.
      4. Cheryl to invite Armenian-American Museum representative(s) to present.
      5. Bruce will contact the City Manager to see if he, or a representative, will attend.
      6. Leanne will contact the Presidents of the Verdugo Woodlands and Rossmoyne Association Boards to have them attend or send a representative.

      Additionally, at the candidates forum in February city councilman Dave Weaver said that there is an alternate location under consideration.  Lyn will contact Dave Weaver to learn more about that.

    2. New Neighborhood Watch Chair
      • Cheryl Frees-Yvega will contact the new Neighborhood Watch Chair Greg Andrews to learn of his plans and to arrange for him to present to the Board at the May meeting.
      • Leanne Reynolds pointed out that since the primary purpose of the National Night Out event is to promote the creation of or participation in neighborhood watch groups, Greg Andrews should be Co-chair of the National Night Out Committee.
    3. Glendale Police Foundation

      Bruce Hinckley presented.

      • The Glendale Police Foundation, of which Bruce is President, is hosting an $85 luncheon at the Hilton to recognize accomplished Police personnel.  Sponsorships are available at various levels the lowest of which is $300.
      • John Wolff explained that the RCPOA used to donate money to certain organizations, but stopped after a committee determined that it’s inappropriate for one nonprofit organization to support another.
      • Bruce will email the board details of the event for those who may wish to attend.
    4. Recognition of Outgoing Secretary

      President Cheryl Frees-Yvega presented.

      • Cheryl expressed appreciation for Armine Perian’s excellent attendance in performing the Secretarial duties since joining the Board, and said, “we can sure use your help on the Social Committee.”
  6. Adjournment

    President Frees-Yvega adjourned the meeting at 8:59 PM.


Respectfully submitted,

Todd Yvega, Secretary


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