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ROYAL CANYON PROPERTY OWNERS ASSOCIATION

REGULAR BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, MAY 5, 2015

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Table of Contents

  1. Call to Order and Roll Call
  2. Overview of Parliamentary Procedure
  3. Approval of Minutes from Prior Meetings
  4. Open Issues
    1. Treasurer’s Report
    2. Calendar Correction
    3. Picnic Planning
    4. National Night Out Planning
    5. Recess
    6. Armenian American Museum and Cultural Center
    7. Newsletter Report
    8. Neighborhood Watch Committee Report
  5. New Business
  6. Adjournment

  1. Call to Order and Roll Call

    President Cheryl Frees-Yvega called to order the regular meeting of the RCPOA Board of Directors at 7:00 PM on Monday, May 5 at the home of Director Lyn Foster, the President being in the chair and the Secretary being present.

    Directors present (for the entire meeting)
    Lyn Foster, Cheryl Frees-Yvega, Richard Lee, Tina Parsegian, Leanne Reynolds, Beth Volpe, John Wolff, Todd Yvega.
    Directors present (but not for the entire meeting)
    Armine Hacopian, Armine Perian.
    Directors absent
    Bruce Hinckley, Barbara Mastro, Wendy Myers.
  2. Overview of Parliamentary Procedure

    ~7:00 PM — President Cheryl Frees-Yvega presented.

    Cheryl demonstrated procedures she intends to follow to conduct the meetings efficiently and fairly in accordance with Robert’s Rules of Order (per Article III, Item 7 of the RCPOA By-laws).

  3. Approval of Minutes from Prior Meetings

    ~7:09 PM

    The minutes of the February 7 Annual Member Meeting, and of the March 9 Regular Board Meeting had been distributed to the Board prior to this meeting.  A correction was offered for each set of minutes.  Both sets of minutes are approved as corrected.

  4. Open Issues
    1. Treasurer’s Report

      ~7:11 PM — Treasurer Richard Lee presented.

      Richard distributed the following two documents to the Board, and reviewed them for the directors in attendance.

      • Treasurer’s Report of Financial Results for the period March 9 through May 5, 2015 (attached)
      • RCPOA Budget for 2015 (attached)
    2. Calendar Correction

      ~7:20 PM — President Cheryl Frees-Yvega presented.

      The regular Board meeting scheduled for December 7, 2015 conflicts with the Glendale Homeowners Coordinating Council meeting, which Director Richard Lee should attend as the RCPOA’s delegate.

      • Cheryl moved, “to change the 12/7 Reg BOD Meeting to Tuesday 12/8.”  Motion seconded and carried.
    3. Picnic Planning

      ~7:23 PM — Annual Family Picnic Committee Co-Chairs Armine Hacopian and Tina Parsegian presented.

      The presentation included a request for donations as the picnic budget generally falls short of costs.

      • Director John Wolff moved that, “Board members not be required to donate for any event, but may if they wish.”  Motion seconded and carried.
      • John Wolff further moved to, “Increase the Picnic Budget to $1,500.”  Motion seconded and carried.
    4. National Night Out Planning

      ~7:55 PM — National Night Out Committee Chair Beth Volpe presented.

    5. Recess

      ~8:05 PM — President Cheryl Frees-Yvega called a ten minute recess.

      Director Armine Hacopian departed.

      ~8:15 PM — President Cheryl Frees-Yvega called the meeting back to order.

    6. Armenian American Museum and Cultural Center

      ~8:17 PM — President Cheryl Frees-Yvega presented.

      Cheryl apprised the Board of information regarding the proposed Armenian American Museum gathered primarily at the following meetings:

      • Meeting with the Landmark Sub-Committee attended by the RCPOA officers, held at the Oakmont Country Club on April 1.
      • Meeting with the Landmark Sub-Committee and City officials Phil Lanzafame and Darlene Sanchez, attended by RCPOA directors and guests from neighboring homeowners associations, held at St. Gregory Armenian Catholic Church on April 8.

      ~8:32 PM — Floor opened for discussion.  No action taken.

    7. Newsletter Report

      ~8:52 PM — Newsletter Committee Chair Lyn Foster presented.

      ~8:57 PM — Floor opened for questions.

    8. Neighborhood Watch Committee Report

      ~8:58 PM — President Cheryl Frees-Yvega presented on behalf of Neighborhood Watch Committee Chair Greg Andrews.

      Cheryl read Greg Andrews’s report to the Board.

      • Discussion followed regarding concerns about undiplomatic language.  No action taken.
  5. New Business

    No new business.

  6. Adjournment

    The meeting adjourned at 9:10 PM.


Todd Yvega, Secretary


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