Home


ROYAL CANYON PROPERTY OWNERS ASSOCIATION

REGULAR BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, DECEMBER 8, 2015

Menu


Table of Contents

  1. Call to Order and Roll Call
  2. Approval of Minutes From the Previous Regular Board Meeting
  3. Open Issues
    1. Treasurer’s Report
    2. Membership Committee Report
    3. Nominating Committee Formation
    4. Calendar
    5. Annual Member Business Meeting and Brunch
    6. Recess
    7. Glendale Community College Campus Profiles and Facilities Master Plan
    8. Update: Armenian American Museum / Civic Auditorium
    9. Newsletter Report
  4. New Business
    1. Stephanie Schus Attacked by Dog
    2. Annual Member Business Meeting
    3. Glendale Hills Living Magazine
  5. Adjournment

  1. Call to Order and Roll Call

    President Cheryl Frees-Yvega called to order the regular meeting of the RCPOA Board of Directors at 7:00 PM on Tuesday, December 8 at the home of Director Tina Parsegian, the President being in the chair and the Secretary being present.

    Directors present (for the entire meeting)
    Lyn Foster, Cheryl Frees-Yvega, Armine Hacopian, Bruce Hinckley, Barbara Mastro, Wendy Myers, Armine Perian, Tina Parsegian, Leanne Reynolds, Beth Volpe, John Wolff, Todd Yvega.
    Directors present (but not for the entire meeting)
    Armine Hacopian.
    Directors absent
    Richard Lee.
  2. Approval of Minutes From the Previous Regular Board Meeting

    The Secretary reported that the draft minutes of the October 12 Regular Board Meeting were initially distributed to the Board on October 25.  A revision with corrections was distributed to the Board on November 8.  That revision was redistributed to the Board without further modification on November 23 along with the agenda for this meeting.  The Secretary asked the Board for any corrections.  No correction was offered.  The minutes are approved as distributed.

  3. Open Issues
    1. Treasurer’s Report

      ~7:02 PM — Director Tina Parsegian presented on behalf of Treasurer Richard Lee (not present).

      • The following documents were distributed to the Board:
        • Treasurer’s Report of Financial Results for the period October 12 through December 8, 2015 (attached)
        • RCPOA Budget for 2015 and 2016 (attached)
      • Tina pointed out that since PayPal deducts a fee from the funds they process for each transaction, we should encourage ourselves and regulars to avoid the expense by paying directly to the treasurer when possible.

      ~7:10 PM — Lyn Foster proposed raising membership dues from $20 to $25.  Floor opened for discussion.  Wendy Myers urged keeping the $20 amount because during her membership visits it’s easy for people to hand her a $20 bill.  The issue is tabled due to the Treasurer not being present.

      ~7:13 PM — TY motion to approve Treasurer’s Report documents.  Seconded and carried.

    2. Membership Committee Report

      ~7:13 PM — Vice President and Membership Committee Chair Wendy Myers presented.

      • Wendy prepared a membership reminder letter to be emailed via Constant Contact to all residents on January 2.
      • Wendy expects to have more time this year for membership visits.  She will start with prior members who haven’t renewed.
      • Wendy said that she contacts Nextdoor.com members who are not RCPOA members to encourage them to join.
      • Lyn suggested utilizing a source in the Real Estate business so Wendy could be informed when a new resident moves into the neighborhood.  Lyn pointed out that the regular “Real Estate Update” feature in the newsletter can be used for this purpose.
    3. Nominating Committee Formation

      ~7:21 PM — 2015 Nominating Committee Chair John Wolff presented.

      • John described what the nominating committee does.

      ~7:22 PM — Armine Hacopian arrived

      • Cheryl Frees-Yvega motioned that John Wolff be appointed to chair the Nominating Committee.  Todd Yvega seconded.  Carried.
      • John Wolff motioned that Todd Yvega be appointed to the Nominating Committee.  Lyn Foster seconded.  Carried.
      • Questions and discussion about term limits and the number of Board members per the Bylaws.
      • Director terms due to expire at the February Annual Meeting: Lyn Foster, Bruce Hinckley, Barbara Mastro, Armine Perian, John Wolff, Todd Yvega.  John asked if any of the aforementioned board members whose terms will expire wishes to not serve another term.  None responded to that effect.
    4. Calendar

      ~7:32 PM — President Cheryl Frees-Yvega presented.

      RCPOA Holiday Board Appreciation Dinner

      • Monday 12-14 at Mori Teppan Grill – 6:30 cocktails, 7:00 dinner.
      • Discussion about inviting past presidents.  As the discussion expanded to inviting volunteers who provided outstanding assistance John Wolff reminded the Board that the traditional purpose of the Board Appreciation Dinner is to be a Board Appreciation Dinner.  Accordingly John recommended limiting attendance to the Board and past Presidents.  Social Committee Chair Leanne Reynolds concurred.

      ~7:39 PM — Location of the 2016-03-14 Board meeting

      • Armine Perian volunteered to host the meeting.
    5. Annual Member Business Meeting and Brunch

      ~7:40 PM — Social Committee Chair Leanne Reynolds presented.

      • Lyn Foster has created a flyer.
      • Leanne is concerned about having sufficient attendance.  She suggests that we do a postcard mailing utilizing the USPS EDDM (Every Door Direct Mailing) program.  It offers a very low rate per postcard.  No mailing list required.  Leanne estimates $400 to mail to every address in the RCPOA boundaries.
      • Leanne checked costs with Oakmont and reports that $30 is the right price to attend the event.
      • Oakmont has increased the cost of the mandatory valet.
      • Leanne suggested boosting attendance by offering supervised activities for children in another room.  Tabled.
      • Hoping to entice more residents to attend, Leanne asked Lyn to tweak the flyer to put emphasis on preparation for El Niño.
      • To do:
        • Leanne: Determine if the speakers will need any AV equipment to be provided by Oakmont.
        • Lyn: Get the finalized flyer to the Webmaster to be advertised on the website and by Constant Contact.

      ~7:42 PM — Dr. Viar arrived.

    6. Recess

      ~7:49 PM — President Frees-Yvega called a ten minute recess.

      ~8:01 PM — President Frees-Yvega called the meeting back to order.

    7. Glendale Community College Campus Profiles and Facilities Master Plan

      ~8:01 PM — Armine Hacopian presented with guest Dr. David Viar, President/Superintendent of GCCD

      Cheryl Frees-Yvega introduced Dr. Viar as a friend of the neighborhood, pointing out that he has sent the College’s fire trucks to our National Night Out event, has attended many of our events and has expressed sensitivity to the community at the GCCD Board of Trustees meeting.

      Armine Hacopian explained that the college has an outstanding data department and she distributed the Campus Profile 2014 document containing extensive data.

      ~8:04 PM — Facilities Master Plan

      Dr. Viar distributed copies of the College’s Facilities Master Plan, explaining that next Tuesday the Board of Trustees would be asked to take action to approve the Facilities Master Plan.  The document projects what the College will likely need to do with its facilities in service to the community and region probably over the next ten to fifteen years.

      ~14 minutes: Director Bruce Hinckley questioned Dr. Viar concerning growth.

      ~1 minute: Discussion about Parking Structure lights and the planned South Parking Structure.

      ~1 minute: Armine Hacopian: “Let’s not forget that this is a college community. Many of you bought houses knowing that the college was there. We’re trying our best to be friendly and open up channels of communication and my presence on this Board is for that very purpose. Yes, maybe a car will park in front of my house one day.  Maybe there will be trash on the other corner of the street. But this is really a jewel in the community. Many of you have had kids, grandkids or relatives go through this. There are bound to be issues when adding or subtracting students or buildings. I just wanted to remind us that this is a good thing.”

    8. Update: Armenian American Museum / Civic Auditorium

      ~8:22 PM — President Cheryl Frees-Yvega presented.

      On 10-28 a subset of Board members from three homeowners associations (RCPOA, Rossmoyne Mountain, and Verdugo Woodlands West) met with the Landmark Subcommittee.  Since not all RCPOA Board members were present at that meeting, Cheryl reviewed it for the Board.

      • The City is losing on average over $100,000 annually on the Civic Auditorium.
      • The College is interested in purchasing the Civic Auditorium to use it for classrooms.
      • During the GCCD Board of Trustees meeting, Dr. Viar said the intent is to retrofit the interior of the Civic Auditorium but to maintain the exterior and the surrounding parking lots and structures as they are.
      • Cheryl played an audio recording from that Board of Trustees meeting in which BOT Vice President Anthony Tartaglia seems to contradict Dr. Viar’s statement by referring to the possible Civic Auditorium purchase and urging that the flat space not be underutilized.  After listening Dr. Viar said he believes Mr. Tartaglia first mentioned the Civic Auditorium but then moved on to refer to the South Parking Lot (at the site of the current tennis courts) when he urged not leaving flat space underutilized.
      • Cheryl told Dr. Viar she feels we would be naive to think that the college wouldn’t build a parking structure on Lot 31 if the need arises.  Dr. Viar said, “Let me speak for myself. I will not be here in ten years as the Superintendant/President. I will be living here but I won’t be serving. It is unlikely that Armine will be a Board member at that time. But right now, knowing our governing board and knowing the community, and knowing what I think is in the best interest of the college; the best interest of the college is to maintain that parking which is already across the street (lots 30, 31, 32, and including the parking structure) and that would be sufficient to take care of the College in whatever format it takes. … You ask, ‘Why wouldn’t we [build on Lot 31]?’ Well we wouldn’t because that doesn’t meet the community need. I just don’t see the need and I think that we found a way, if a need for parking is identified, and that is, as referred to in the document, the South Parking Structure, which is to take the tennis courts and build on that space.”
      • Armine Hacopian explained that the City has been after GCCD for a long time to purchase the Civic Auditorium, but the college has so far declined due to lack of funds, and the Measure G monies have been designated for other projects.  It’s very possible that neither the college nor the museum will ultimately be on that property (the stretch from lots 30 to 32).  It is valued at 14+ million and may sell to a developer.
      • Leanne Reynolds informed the Board that the Landmark Subcommittee unveiled the architectural design to the City Council this very evening.  She learned this by telephone on the way to this Board meeting from Mirna Stanley (President of Verdugo Woodlands West Homeowners Association), who saw it on GTV6.  Neither the RCPOA nor Verdugo Woodlands West were informed in advance of this.
      • Bruce Hinckley asked Dr. Viar if implementing the Facilities Master Plan will require another bond measure.  Dr. Viar responded that to move forward on renovation, facilities and building new buildings will require a local bond.

      ~6.5 minutes: Director Bruce Hinckley questioned Dr. Viar concerning growth.

      • Bruce Hinckley asked Dr. Viar for a commitment to eventually provide a GCCD position with respect to the proposed Armenian American Museum, pros and cons, and how they expect the museum to impact the College.
    9. Newsletter Report

      ~9:05 PM — Newsletter Committee Chair Lyn Foster presented.

      • Bruce Hinckley suggested that to increase attendance at the Annual Member Meeting, we should change the topic from El Niño to the proposed museum and the possible sale of the Civic Auditorium to the College.
      • Bruce Hinckley suggested, since we have one of the City Council members living in our neighborhood (Paula Devine), asking her to attend our next Board meeting.  No action taken.

      ~9:12 PM — Bruce Hinckley complained about the ugly triangular median covered with brown mulch and dying succulents.  Lyn said she had taken a photo when it was first planted and would take another and present them in the Newsletter.

      • 12-14 submission deadline pushed back to the last week of December due to new information regarding Lot 31.
      • Bruce Hinckley suggested an article to inform residents that visiting bands for the Rose Parade practice at GCC, and that residents can go and watch.
  4. New Business
    1. Stephanie Schus Attacked by Dog

      ~9:16 PM — Brought by Lyn Foster.

      Lyn described what happened to Stephanie and proposed that we send her flowers.

    2. Annual Member Business Meeting

      Brought by Leanne Reynolds.

      Leanne suggests that the President give an update on the status of the museum at the Annual Member Business Meeting.

    3. Glendale Hills Living Magazine

      ~9:22 PM — Brought by Cheryl Frees-Yvega.

      • Cheryl explained that Glendale Hills Living Magazine is a startup magazine initially targeting the Royal, Greenbriar and Rossmoyne area.  She described the meeting She had with its Editor along with Vice President Wendy Myers and Secretary Todd Yvega.
      • Armine Hacopian mentioned a move in City elections from general elections to district area voting.
      • Bruce indicated that he and his wife had been approached to be featured in the Magazine.  He thinks that since the magazine is marketed to owners of quality homes, there will be some benefit to the targeted advertising in the magazine.
  5. Adjournment

    The meeting adjourned at 9:33 PM.


Todd Yvega, Secretary


Menu