- Treasurer’s Report
~7:04 PM — Treasurer Richard Lee presented.
Richard distributed the following documents to the Board, and reviewed them for the directors in attendance.
- Treasurer’s Report of Financial Results for the period May 9 through July 11, 2016 (attached).
- Financial Results for the Twelfth Annual Summer Picnic (attached).
- RCPOA Budget for 2016 (attached).
~7:05 PM — Bruce Hinckley arrived.
- Tina Parsegian asked why picnic contributions are not added to the picnic budget.
- Bruce Hinckley acknowledged Leanne’s $11,000 picnic donations to date.
~7:17 PM — Armine Perian arrived.
- Bruce Hinckley raised the following points about the following items in the Treasurer’s Report of Financial Results:
- Regarding the $140 “Membership dues future years” income item, Bruce pointed out the risk in implicitly agreeing to provide Association services so many years in advance.
Regarding the $100 “Lecture Tour Huntington Gardens Cycads” expense, Bruce pointed out that beyond seed money for start-ups, interest groups should be self-sufficient.
A potentially bad precedent is being set by allowing an Interest Group to draw upon the general fund without Board approval.
~7:23 PM — Bruce Hinckley motioned, “In order for an expenditure incurred by an Interest Group to be drawn against the RCPOA treasury, approval by a vote of the Board must be obtained.”
Open for discussion.
~7:34 PM — The motion was seconded and carried unanimously.
~7:35 PM — Cheryl Frees-Yvega asked permission to send flowers on behalf of the RCPOA to Angela Kohan to thank her for hosting the Neighborhood Watch and Crime Prevention meeting on Monday, June 27.
The meeting featured presentations by Glendale Police Lt. Oscar Rodriguez and Ofc. James Colvin.
It was attended by ~100 people.
Estimated expense for good flowers including delivery: $150.
~7:36 PM — Richard Lee requested that the Board retroactively approve the $100 payment to the Huntington Garden Arborist made on behalf of the Garden Group.
- Membership Committee Report
~7:37 PM — President Frees-Yvega read the report of Membership Committee Chair Wendy Myers (not present).
- Directors praised Wendy’s accomplishments.
- Tina Parsegian suggested that we once again put a photograph of Wendy in the newsletter because, with so many recent home invasion crimes, people are hesitant to open their doors.
- Neighborhood Watch
~7:41 PM — Armine Perian presented.
- A Block Captain meeting was held at Lyn Foster’s home on Thursday July 7.
- Armine will monitor Nextdoor.com, CrimeMapping.com and Glendale News-Press and send Constant Contact email blasts when there is something worthwhile to report.
- Armine plans to hold annual meetings for Block Captains and interested parties.
- Cheryl Frees-Yvega passed around the following printouts to provide examples of the types of Constant Contact messages Armine will be sending:
- A news digest that had been emailed after the June 27 Neighborhood Watch and Crime Prevention meeting with the Police.
- An FYI that had been emailed after a car break-in on April 12.
- An Alert message which was only a sample (i.e., has not been emailed).
- Armine Hacopian suggested:
- Reminding residents who live on the hillsides to be aware of wild animals.
Adding to a Neighborhood Watch notification that this is fire season and so residents should clear brush on their property.
Lyn Foster said she would put that in the newsletter since, as that is a non-crime-related topic, the newsletter is a more suitable place for it.
Bruce Hinckley said that he has heard complaints from some people that there was no police response after they had reported suspicious activity.
Bruce suggests we create some sort of mechanism to track such incidents.
- National Night Out Committee Report
~7:54 PM — Armine Perian presented.
- Location: 1446, 1450, 1458 Royal Boulevard (at Moreno Drive).
- Designated kids area at 1446 Royal Blvd.
Cones are needed to block off Moreno Dr.
Beth will visit the neighbors on Moreno Dr. to let them know what to expect.
- Signs and banners are already erected.
Volunteers are needed to help set up and tear down.
Joe Volpe will coordinate.
- Bothe food trucks have agreed to waive their minimum requirement.
- Sadly, there will be no National Night Outhouse (Porta-Potty) this year, as the use does not justify the cost.
Armine Hacopian thinks it’s a mistake to not have a Porta-Potty at the event.
She and Lyn Foster have offered to donate the cost.
Armine Perian suggested that she take it up with Beth Volpe.
The Glendale Community College will have a significant presence at the event again this year.
Armine Hacopian says she is coordinating with the Glendale Police and Fire Departments to avoid duplication of effort.
- The committee contacted security companies, both national and local, to offer them the opportunity to set up a table or display at the event.
- ADT Security Systems will supply information and “goodies” but won’t send a representative.
- Ring has donated a video doorbell device to be raffled.
- The committee hasn’t yet heard back from the local security company.
- Lyn will make a sign to call attention to the raffle and the table with ADT and Ring brochures and goodies.
Armine has posted an appeal for donations on Nextdoor.com.
About $900 has been pledged or received.
~8:00 PM — The Chair called a ten minute recess.
~8:14 PM — The Chair called the meeting back to order.
- Summer Social Planning
~8:14 PM — Director Lyn Foster presented on behalf of Social Committee Chair Leanne Reynolds (not present).
- The event will be hosted by Brad and Valerie Nelson at 1524 Majestic Way on September 11.
- The theme is “Casino Night”
- Cocktail attire.
- $30 per person, includes $500 in gaming chips.
- The gaming will be conducted by a professional gambling company.
The dinner will be served in vessels that can be carried around, rather than on plates that would require a table seating.
This is to encourage people to walk around, mingle and participate in the games.
- Seeking donations for prizes.
- 50/50 raffle, $5.00 per ticket.
- $5.00 corkage.
- Anticipating 75 to 100 people.
- Newsletter Report
~8:22 PM — Newsletter Committee Chair Lyn Foster presented.
To be featured in the upcoming issue:
- Promote the Summer Social.
- Photos of the Family Picnic
Lyn would like to delay the publication schedule slightly so that photos of the National Night Out event can be included.
She will try to get the newsletter to the printer on August 6.
- Article about Neighborhood Watch and Crime Prevention.
- Repeat the Photograph of Wendy Myers with a caption to the effect of, “If you’re not a member you might be seeing here at your door.”
- Reminder about clearing brush during fire season.
- Tear-off for Summer Social RSVP and membership.
- Interest Groups
- The plan to publish a call for volunteers for a Beautification Committee to landscape the triangular median at Royal Boulevard and East Mountain Street is tabled pending some sort of agreement from the city.
- Picnic Recap
~8:30 PM — Picnic Committee Co-Chairs Armine Hacopian and Tina Parsegian presented.
Despite the fact that the attendees clearly enjoyed the event, some issues where identified for future improvement:
- The caterer arrived late.
- The caterer didn’t have sufficient staff to keep the line moving.
The caterer ran out of food prematurely (and cleaned up early).
So some of the non-members who came later didn’t get to eat even though they paid their $5.00.
Cheryl Frees-Yvega said that the caterer explained to her that in order to offer a lower price he needs to cut staff.
Some of the aforementioned problems resulted from that.
- Cheryl suggested perhaps designating someone to help the caterer set up.
- We might opt to pay more for the caterer to bring extra staff.
Tina was dissatisfied with the cleanliness, having seen food packages in the dirt.
Armine H. mentioned similar observations.
- John Wolff said that the small flimsy dixie cups were an annoyance, obliging attendees to make repeated “trips to the well for another sip of water”.
- Tina added that there was no clean ice.
Armine H. explained that the line dance instructor she had hired had to be out of town and sent a colleague in her place, who turned out to be frail due to an illness.
Suggestions for future picnics:
Armine H. wishes to continue changing the theme of the picnic to keep it from becoming redundant or routine.
She suggested alternative ideas like a concert under the stars.
- Tina suggests changing the date of the Picnic to May before the weather gets so hot and before School is out and people leave town.
- Armine H. suggested that we recognize others who have donated, not just Leanne.
- GCC / Civic Auditorium Update
~8:46 PM — Director Armine Hacopian presented.
GCC is still very interested in purchasing the Civic Auditorium and the three parking lots.
The Board of Trustees doesn’t want any developer to acquire that property due to its proximity to the college.
- GCC has no intention of building anything on the parking lots.
- The City is stalling and has increased the price.
- Current negotiations with the City are focused on how much time GCC will have to pay.
- To finance the purchase the BOT will be voting to put a Bond Measure on the November ballot.
~8:58 PM — Armine Hacopian: Due to vulnerability to lawsuits under California’s Voting Rights Act, in 2017 the elections for GCC Board of Trustees will change from at-large elections, to geographic representation, by district.