- Treasurer’s Report
~7:02 PM — Treasurer Richard Lee presented.
Richard distributed the following documents to the Board, and reviewed them for the directors in attendance.
Note: Corrections were made after the meeting to at least one of the following attached documents.
- Treasurer’s Report of Financial Results for the period July 11 through October 10, 2016 (attached).
- Financial Results for the 2016 National Night Out event (attached).
- Financial Results for the 2016 Summer Social (attached).
- Financial Results for Neighborhood Watch (attached).
- RCPOA Budget for 2016 (attached).
Due to the cost of the professional gambling company, the Summer Social operated at a $754.47 loss this year.
But last year it profited $633.85.
The difference, $120.62, is in line with the average loss over the previous several years.
- Regarding the Summer Social bar loss:
- Since we always have unused liquor at the end of the event that is saved for use in the subsequent year, the figure doesn’t necessarily represent actual loss.
- Lyn Foster suggested incrementing the number of tickets exchanged for mixed drinks.
- Tina Parsegian suggested that we might try to find a local liquor retailer who would donate liquor in exchange for promotion at the event.
Tina Parsegian called attention to a confusing negative $60 in the “Over (Under) Budget” column of the 2016 “Prepayment for Annual Meeting” row.
There was no entry in the adjacent “Actual To Date” column to explain it.
Richard could not recall the reason for it but said he would investigate.
Note: In the attached budget document that item has been removed and the total adjusted accordingly.
- Leanne Reynolds notes that we seem to be budgeting better.
- Leanne Reynolds suggested that we replace the Garage Sale item with “Special Event”, because we haven’t had an Area Garage Sale in 2 years but we often have unforeseen events such as the Neighborhood Watch meeting at Angela Kohan’s house.
- Membership Committee Report / Late in the Year Special for Annual Membership Dues
~7:27 PM — Vice President and Membership Committee Chair Wendy Myers presented.
Wendy explained that each year prior to the Summer Social the price of membership dues changes from $20 for that calendar year to a $25 Late in the Year Special for the remainder of that year and all of the subsequent year.
So when she calls on prospective members near the end of August each household pays $20 for the 4 remaining months ($5.00 per month).
But a week later each household pays $25 for the next 16 months ($1.56 per month).
This makes her uncomfortable knowing that those who paid the prior week may rightfully feel cheated or regret having complied with her membership pitch in a timely fashion.
Wendy added that the membership fee is low and it’s common and easy for a resident to hand her a twenty dollar bill when she visits.
Accordingly Wendy thinks we should retire the $25 Late in the Year Special and leave membership dues at $20 no matter what time of year they pay.
- Todd Yvega concurred with Wendy’s assessment saying that this policy essentially penalizes those who pay earlier in the year (behavior we should encourage) and rewards those who procrastinate.
Todd added that the Late in the Year Special causes an unwieldy chore for the Webmaster.
Each year the newsletter published prior to the Summer Social advertises the $25 Late in the Year Special.
So he needs to coordinate closely with Lyn Foster to predict what day the newsletter will arrive in mailboxes so that he can make the website’s Online Store switch on that day from displaying the $20 annual dues item to the $25 Late in the Year Special.
Motion by Todd Yvega: “I move that RCPOA revoke the Late in the Year Special for Annual Membership Dues effective 2017, thereby leaving the price of membership dues at $20.00 for the calendar year regardless of the time of year paid.”
Seconded and carried unanimously.
- National Night Out Recap
~7:32 PM — National Night Out Committee Chair Beth Volpe presented.
- The event featured an impressive showing of Police, Firemen, emergency vehicles, motorcycle cops, and City Council members (including the Mayor).
The security table won’t be repeated next year.
Only one sign was sold.
- The winner of the home security bundle never responded to attempts to deliver the prize, so it was raffled off at the Summer Social.
- Attended by about 200 people.
People stayed a lot later this year than at previous years’ events.
People were still eating at 9:30.
- Food trucks are slow but they attract crowds and aren’t confused with a private barbecue.
- The location of the food trucks (blocking Moreno) had the benefit of causing people to congregate on Moreno, which led to more socializing and interaction.
- Lyn Foster suggested having entertainment near the line since the wait is so long.
Glendale is finally offering a one-day-only licence for food trucks.
This will greatly expand our options in subsequent years.
- Summer Social Recap
~7:42 PM — Social Committee Chair Leanne Reynolds presented.
Wendy Myers expected a much higher attendance since she had visited so many homes and told newly joining members about the Summer Social.
She suggested that it may not have been clear to residents that the gambling wouldn’t involve real money.
She thinks this may have led to lower attendance.
- There was again general dissatisfaction with the quality of the catering:
- Many Board members thought the food was awful.
Kyle’s staff started breaking down tables, stacking and carrying off chairs while the party was in progress.
This was taken as a “time to leave” cue by many people, which is unfortunate because we hadn’t yet conducted the raffle.
- John Wolff pointed out that we’ve had back-to-back catering problems with the Picnic and then the Summer Social, and this turns people off to the following event.
Richard Lee reminded the Board that we’ve had a long relationship with Kyle and said that we should inform him of the problems, and supervise closely because he reacts very well to feedback.
The few times the RCPOA used a different caterer at events over the years, the final cost was about twice Kyle’s.
- Leanne said that the amount of time and work that goes into planning this event is too heavy for one person.
- Beth Volpe suggested that next year the Social Chair should form a committee so the workload can be distributed.
- Tina Parsegian suggested putting a call for committee volunteers in the newsletter.
- Wendy Myers reported that Shannon Cistulli told her she would be interested in hosting a Summer Social.
~7:58 PM — The Chair called a ten minute recess.
~8:06 PM — The Chair called the meeting back to order.
- Annual Business Meeting
~8:06 PM — Social Committee Chair Leanne Reynolds presented.
- The event is scheduled for Saturday, February 11 at the Oakmont Country Club.
- 2017 is a Candidate Forum year.
Having an engaging moderator is important.
Leanne hopes to get Fritz Coleman again.
- Leanne would like to consider alternate venues for the 2018 Annual Meeting.
- Newsletter Report
~8:10 PM — Newsletter Committee Chair Lyn Foster presented.
- Publicize the Annual Business Meeting.
- The Newsletter should be in mail boxes the first week of January.
Interest Group update.
Cheryl Frees-Yvega will forward Stephanie’s report to Lyn.
- Photos of the Summer Social.
- Repeat the Photograph of Wendy Myers with a caption to the effect of, “If you’re not a member you might be seeing here at your door.”
- Call for committee volunteers by event.
- Leanne Reynolds said that a few pets in the neighborhood passed away (Lyn Foster’s and Gail Mitsui’s dogs) so we might bring back the “Crossed the Bridge” item.
- Interest Groups Report
~8:14 PM — The report, written by Stephanie Schus, had not arrived in time to be brought to the meeting.
The directors who are members of interest groups improvised.
- Bruce Hinckley: There was a big turnout at the 10-01 Gardening Group presentation on container plantings.
Beth Volpe: The Gourmet Cooking Group’s next gathering on 10-28 will have a dark ages/medieval theme.
It will require costumes, be by candlelight and feature all medieval foods.
- Wendy Myers: The Book Discussion Group has new members who are also new to RCPOA.
- Wendy Myers: The next Gardening Group meeting on 11-05 will feature a presentation by an expert on sprinkler systems.
Leanne Reynolds: The Royal Canine Group is still under formation.
Leanne’s partner is working on a logo.
8 members signed up at National Night Out (not including Leanne and her partner).
Leanne started a Nextdoor.com “group” for the Royal Canine Group and will add those who signed up.
- Bruce Hinckley: The Hiking Group has been inactive since March.
- Bruce Hinckley: The next ICG (Innovative/Informal/Inspiring Cooking Group) gathering is this Friday 10-14 and will feature dishes with pumpkin and/or maple syrup.