- 2018 Membership Campaign
~19:03 — Vice President and Membership Committee Chair Wendy Myers presented.
- Wendy said her 2018 campaign will be much the same as the 2017 campaign as that worked out well.
- Todd Yvega will send a “Dues are Due” email blast on New Year’s day to all 2017 members, and a separate similar “Please Join” email to the remaining residents.
- Wendy has not yet done any recruiting for 2018 membership, but hopes to get started before the new year.
- We had 310 members this year.
- Newsletter Report
~19:05 — Newsletter Committee Chair Lyn Foster presented.
Regarding the January Newsletter
- The deadline for submissions is this Monday 12-18.
- Items planned for the January newsletter:
- Publicize the Annual Meeting.
- Stephanie called and is working on an Interest Groups Update.
- Leanne Reynolds and Beth Volpe both have good photographs from the Summer Social.
Neighborhood Security Committee meeting summary
(Leanne Reynolds has good photographs).
- Armine Perian suggested an article promoting the idea of alarm system “push notifications” to your neighbors.
Lyn had not been at the previous Board meeting when Bruce Hinckley suggested transitioning from a paper newsletter delivered by mail to a digital newsletter delivered electronically.
At that meeting the issue was tabled until Lyn would be present.
So the floor was opened for discussion.
- Lyn said that she tends to ignore newsletters that are emailed to her due to the almost overwhelming quantity of such email.
- Cheryl Frees-Yvega pointed out a pro and a con:
Pro: Mailing the newsletter is expensive.
If we stopped we would have that money to help fund our events.
Con: We have the mailing addresses of every property in the neighborhood, but we only have email addresses of about half the residents.
So we would lose roughly half of our exposure if we can only deliver via email.
- Accordingly Cheryl thinks going digital would be contingent on a campaign to get more email addresses.
- Wendy Myers thinks we would lose interest from the neighborhood due to reduced exposure if we go digital.
- Leanne Reynolds concurred, pointing out that we already have difficulty drawing enough attendees to some events.
Wendy Myers asked the other Board members if they would read the newsletter if it was only available online.
None of the answers were in the affirmative.
- Cheryl Frees-Yvega said the there is something charming about being the neighborhood that has an old fashioned newsletter that can be read at one’s leisure without needing a computer.
- John Wolff said that in his case anything that comes by email competes for his attention and he doesn’t consider it a priority unless it’s a bill.
Todd Yvega said that for many people, once new email in an inbox displaces older email such that scrolling is required to see it, it’s out of sight — out of mind.
Paper is tangible and remains in view.
- John Wolff said that he thinks the RCPOA has one of the nicest newsletters amongst the homeowners groups, and we should retain it for now as a point of pride.
- Leanne Reynolds added that we have a healthy treasury and so we’re not pressured to cut costs.
- Cheryl Frees-Yvega concluded the discussion saying that it sounds like for now we’ll continue delivering a physical newsletter by mail, but that we might bring this up again for reevaluation as conditions change.
Leanne Reynolds announced that the Glendale Association of Realtors, at their annual Luncheon Gala, honored RCPOA Director Bruce Hinckley and his wife Debbie as “Citizen of the Year”.
~19:12 — Bruce Hinckley arrived.
RCPOA 50th Anniversary Logo
- Leanne Reynolds said that our 2017 Summer Social host, Mark Bohman (who is a graphic designer), has volunteered to submit some logos for consideration.
- Cheryl Frees-Yvega asked Leanne if we could have them in time to view at the March 12 Board meeting.
- 2018 Nominating Committee Formation
~19:18 — Cheryl Frees-Yvega presented.
Director terms due to expire: Lyn Foster, Bruce Hinckley, Barbara Mastro, Armine Perian, John Wolff, Todd Yvega.
- Lyn Foster is retiring and will not run for another term.
- Brice Hinckley is willing to step down to allow for someone else to serve, and is also willing to serve another term if the nominating committee has difficulty finding a suitable nominee.
- Barbara Mastro (not present) told Cheryl she would serve another term if nominated.
- Armine Perian, John Wolff, Todd Yvega all indicated readiness to serve another term.
Cheryl explained that the bylaws state: “The President with the approval of the Board of Directors, shall appoint a Nominating Committee.
This committee shall consist of three past Presidents and two current members of the Board.”
Two past Presidents are currently on the Board.
They are John Wolff and Leanne Reynolds.
Cheryl contacted past President Dan Cabrera who agreed to serve on the committee.
Cheryl proposed that the aforementioned 3 past Presidents along with current Directors Bruce Hinckley and Wendy Myers comprise the 2018 Nominating Committee.
Motion by Bruce Hinckley: “I move that the Board appoint Dan Cabrera, John Wolff, Leanne Reynolds, Wendy Myers, and Bruce Hinckley to serve on the 2018 Nominating Committee; and that the committee be Chaired by John Wolff.”
Seconded by Leanne Reynolds.
Floor open for discussion.
- Leanne Reynolds said she might have a recruit (a graphic designer) to succeed Lyn Foster as Newsletter Editor.
- Leanne asked how nominees should be identified and submitted to the committee.
- Armine Perian suggested including a call for volunteers in the January newsletter.
- Beth Volpe suggested being specific about which positions are open, including non-Board committee members.
- Leanne Reynolds suggested stylizing it as a traditional “help wanted” section.
The dues payment form on the RCPOA website has volunteer checkboxes for two levels of involvement.
Wendy Myers said that she’ll add similar checkboxes to her paper membership form.
The Chair called the question.
The motion carried unanimously.
- Annual Business Meeting Planning
~19:33 — Social Committee Chair Leanne Reynolds presented.
- Scheduled for Saturday, 02-10.
- Because we don’t have a candidates forum in even-numbered years, we need an idea, theme or venue to get the attendance required by our bylaws to achieve a quorum.
- Leanne’s committee thought this would be a good time to consider a venue less expensive than the Oakmont Country Club because of the expected lower attendance.
They looked at Glen Arden and Chevy Chase Country Club.
They both were too expensive for a small group, and the price of admission is presumably another factor affecting attendance.
Richard Lee (not present) had pointed out that until ~1981 the Annual Meetings were held at a resident’s home.
Lyn Foster and Glenn Webb offered to host the 2018 Annual Meeting at their home.
They have had plenty of experience hosting large groups (almost 100 people).
The cost of hosting the most recent such event was about $1,500.
If we have an attendance of about 75, we could charge $20 per person.
- By making it an afternoon event, hors d’ouvres and wine would be appropriate rather than a meal, thus further reducing cost.
- The event will be catered by Julienne.
- Theme: Disaster Preparedness and Recovery.
- Rick Dinger (a well known local insurance agent) has agreed to speak and will bring handouts.
- Cheryl found a city official who does public outreach about Emergency Preparedness and Response.
- Tina Parsegian suggested getting an insurance adjustor to speak, because adjustors are on site after a disaster, whereas agents sell policies.
Bruce Hinckley suggested a no-host bar instead of an all-in price because some non-drinkers resent paying for drinks they won’t consume.
Floor open for discussion.
Motion by Leanne Reynolds: “I move that the Board authorize the Social Chair to follow through with Annual Business Meeting planning as long as the cost is $20 or under per attendee, and we have a no-host bar.”
Seconded by Bruce Hinckley.
Motion carried unanimously.
~19:56 — The Chair called a brief recess.
~20:06 — The Chair called the meeting back to order.
- Neighborhood Security Committee Report
~20:06 — Neighborhood Security Committee Chair Armine Perian presented.
Armine posted a summary on nextdoor.com of the meeting the NSC held with Glendale Police officers on Wednesday, 12-06.
The turnout was low (as expected).
Nevertheless it was a very good meeting.
Three police officers were there (Lieutenant Oscar Rodriguez, Sargent Patrick Magtoto and Officer Steve Koszis).
They came prepared. They had an agenda.
Leanne Reynolds attended and said it was excellent.
She said she was surprised at how much she learned.
- Regarding Raffi Saroyan’s project to encourage residents to arrange with their adjacent neighbors (having direct line of sight) immediate push notification from each other’s alarm systems:
- The police officers were very impressed with the idea and gave it their endorsement.
- The initial posting on nextdoor.com didn’t generate much response, so Raffi reworded the posting to make it more punchy.
- Leanne reynolds suggested putting Raffi’s one-sheet in the newsletter.
- The police officers left a stack of brochures and checklists that we can lay out at the Annual Business Meeting.
- Responses from the City regarding the street lighting initiative have provided inconsistent information, so the committee is seeking clarification.
John Wolff: The committee’s focus so far has been on physical security.
John suggests expanding the committee’s scope to include education about cyber-security: scams, phishing emails, etc.
The usual targets of these scams are elderly people, and there are many in this neighborhood.
- Interest Groups Report
~20:20 — President Cheryl Frees-Yvega presented the report of Interest Groups Committee Chair Stephanie Schus.
Cheryl read Stephanie’s report to the Board.
- Treasurer’s Report
~20:26 — Director Bruce Hinckley presented on behalf of Treasurer Richard Lee (not present).
Bruce distributed the following documents to the Board, and reviewed them for the directors in attendance.
- Treasurer’s Report of Financial Results for the period October 9 through December 12, 2017 (attached).
- RCPOA 2017 Budget and preliminary 2018 budget (attached).
~20:32 — Motion by Bruce Hinckley: “I move that the Board approve the 2017 actuals as reported in the Treasurer’s Report of Financial Results dated 2017-12-12”
Motion seconded and carried unanimously.
Cheryl Frees-Yvega proposed that the Board approve the RCPOA treasury paying for the toast at the Board Appreciation Dinner.
Floor open for discussion.
- Leanne Reynolds added that the cost should not exceed $500.
- John Wolff suggested that the limit be stated in the motion.
~20:33 — Motion: “I move that the Board approve that the treasury pay for the toast (first round of drinks — not to exceed $500) at the Board Appreciation Dinner.”
Leanne Reynolds seconded.
Motion carried unanimously.
Bruce continued with the preliminary 2018 budget.
- Regarding the 2018 picnic budget, Leanne Reynolds suggested that the RCPOA treasury match the sponsor’s endowment.
John Wolff explained that the March Board meeting is when we approve the 2018 budget.
The purpose of the preliminary budget is to give Directors time to review it and be prepared to suggest changes in March.
- Leanne Reynolds added that we should also think about any special events we may want to host in 2018.